| Summer Semester 2008 - Call
for Courses |
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| Introduction |
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Welcome to the 2007-2008 school
year and the Summer Semester 2008 planning cycle. Our over-all
goals are to increase FTE generation and to provide early information
about Summer Semester to continuing and new students. We are
requesting courses that your students need to fulfil general
education and major requirements. The following guidelines and
forms for summer courses should assist you in course identification
and budget and employee compensation.
We are continuing the four-day schedule for Summer Semester
2008. See the Course
Scheduling Guidelines
for standard meeting schedules. Please ensure that your course
offerings are scheduled over the six course periods throughout
the day. Scheduling all courses in the popular second and third
time slots reduces course options for students wanting to take
multiple classes.
UMOnline courses (offered via the internet) will generate student
FTE. If you have not previously offered online courses, this
opportunity can help your unit achieve higher total FTE. Please
use the new Section Addition Form for ONLINE COURSES
ONLY.
Completed course schedules should be returned to your dean by
September 26.
To offer a Summer Semester course, refer to the Guidelines
and Forms for Submitting Courses below. Complete,
print and sign the forms, then forward them to your dean for
signature. To request a hard copy of the Call for Courses,
please contact Jeff Wimett via email at jeffrey.wimett@umontana.edu
or call 406.243.4470. |
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| Guidelines
and Forms for Submitting Courses |
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| The following forms should
be completed and returned to your dean by Semtember 27:
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If you access any of the above
forms, please print and sign them prior to forwarding them to
your dean by September 26.
Summer Semester staff members are eager to work with you to
promote your courses and programs. We thank you for your attention
to planning your unit’s summer program, and we look forward
to working with you. For assistance, please contact Peggy Nesbitt,
Program Manager, at x6014 or via e-mail at peggy.nesbitt@mso.umt.edu.
For your reference, applicable pages from the the Summer Semester
2007 course schedule were included with the hardcopy of your
Call for Courses booklet. You may also access these pages here.
Using the Course
Scheduling Guidelines,
please edit your 2007 schedule to reflect your department’s
Summer Semester 2008 course offerings. Please refer to the Course
Scheduling Guidelines
to determine course meeting days and times. If a course is offered
during a special session, specify the new dates.
Remember, to meet UM enrollment goals, please include general
education, lower and upper division courses and courses required
for majors, where applicable. UMOnline courses offer FTE generating
opportunities for campus units. |
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| Helpful Hints for Completing
the Schedule Worksheets |
- When adding new courses, please use the
standard Section Addition Form
for face to face courses and the Section Addition Form for ONLINE COURSES
ONLY for online courses.
- Insert days and times on the Banner worksheets,
using the four-day per week schedule as often as possible.
- To assist with data entry and scheduling,
make all changes on the departmental course schedule in
RED. We don’t want to
miss your changes!
- If you are deleting a course, make a RED
delete line through the entire course on the worksheet.
- Do not change a course number on the same
line as an old course number. If old course numbers are
no longer valid, delete the course as outlined in number
2. The newly numbered course should be submitted on one
of the Section Addition Forms provided in this packet.
- Follow all Course
Scheduling Guidelines for submitting
courses.
- If a course requires Consent of Instructor,
it is important that you mark YES on the Consent of Instructor
line on the appropriate Section Addition Form or indicate
Consent of Instructor clearly on the Class Schedule.
- If your department offers a cross-listed
course, please obtain approval to offer the cross-listing
from the appropriate chair. Please ensure details are identical
for each cross-listing, including credits, meeting times,
rooms, etc.
- When adding or changing an instructor on
the worksheet, include Faculty Identification Numbers for
each instructor.
- Please indicate both a projected and a
maximum enrollment for each class. If no maximum course
enrollment is specified, the enrollment will be set to the
room size.
- The Registrar’s
Office
schedules classrooms based on the information provided on
these worksheets. If you have special classroom needs (technology,
tables, arm tablet chairs or moveable chairs, etc.), please
indicate these needs in the right-hand margin of the Class
Schedule Worksheet or at the bottom of the Section Addition Form
under the Special Room Features Section.
- Specify dates for Special Session courses
(section numbers 80-99). To avoid scheduling conflicts,
on-campus short courses must be scheduled during either
the first 5-week session or the second 5-week session.
- Indicate any changes to the Course Grading
Option.
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If you have any questions, contact
Peggy Nesbitt, x6014, .
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Course Scheduling Guidelines
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| During Summer Semester 2008, Classes should
begin at one of the times specified in the schedule below and
meet within the time periods listed. The summer standard meeting
schedules follow: |
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Begin |
End |
5-week, 3
credit courses
4 days per week, M-R |
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Period 1 |
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7:30 am |
9:20 am |
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Period 2 |
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9:30 am |
11:20 am |
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Period 3 |
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11:30 am |
1:20 pm |
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Period 4 |
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1:30 pm |
3:20 pm |
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Period 5 |
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3:30 pm |
5:20 pm |
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Period 6 |
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5:30 pm |
7:20 pm |
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Begin
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End |
10-week,
3 credit courses
4 days per week, M-R |
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Period 1 |
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7:30 am |
8:25 am |
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Period 2 |
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9:30 am |
10:25 am |
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Period 3 |
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11:30 am |
12:25 pm |
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Period 4 |
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1:30 pm |
2:25 pm |
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Period 5 |
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3:30 pm |
4:25 pm |
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Period 6 |
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5:30 pm |
6:25 pm |
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Begin |
End |
5-week, 3
credit courses
5 days per week, M-F |
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Period 1 |
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7:30 am |
9:00 am |
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Period 2 |
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9:30 am |
11:00 am |
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Period 3 |
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11:30 am |
1:00 pm |
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Period 4 |
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1:30 pm |
3:00 pm |
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Period 5 |
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3:30 pm |
5:00 pm |
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Period 6 |
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5:30 pm |
7:00 pm |
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Contact Times
A course must provide a minimum of 750 contact minutes per academic
credit. For courses meeting more than 110 minutes, add one 10-minute
break to the total. Some departments may schedule courses for
shorter sessions with dates different than the 5- and 10-week
sessions. On-campus short courses should be scheduled during
either the first or second 5-week session. This allows maximum
use of available classrooms. Pre- or post-course work may be
required for short courses. Short course schedules are subject
to review to ensure compliance with Board of Regents policy.
If a class does not fit a traditional meeting format, contact
Peggy Nesbitt at x6014 to have variations approved.
Consent of Instructor
Use Consent of Instructor (C/I) only when absolutely necessary.
To prevent unauthorized registrations, please list restrictions
and prerequisites in the comments section of the Section Addition
Form.
Cross-Listed Courses
All cross-listed courses must be pre-approved by the chairperson
of the cross-listed department(s). To obtain a list of approved
cross-listings, please consult the 2007-2008
General Catalog
or contact the Registrar’s
Office.
Course Section Numbers
The Summer Semester Office assigns section numbers for all Summer
Semester courses as follows: |
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| First 5-week
Session, May 19– June 20: |
Sections 01-29 |
| Second 5-week Session,
June 23– July 25: |
Sections 30-49 |
| 10-week Session, May
19– July 25: |
Sections 60-79 |
Special Sessions:
(classes meeting with dates
different than the 5- or 10-week sessions) |
Sections 80-99 |
| UMOnline internet courses: |
Sections 50-59 |
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Enrollments and Course
Cancellation Policies
Deans and department chairs should ensure that courses are adequately
enrolled to attain unit enrollment goals. Decisions to conduct
or cancel under-enrolled courses must be approved by the department
chair and dean. If a department/school decides to cancel a course,
notify Peggy Nesbitt, x6014, immediately to implement payroll
cancellation and other student record management procedures.
Limiting Enrollment
To meet FTE goals, limiting course enrollment is discouraged.
Indicate clearly all such required limits on the course schedule.
Course Descriptions for Seminars, Special Topics, Etc.
Provide descriptions for courses not described in the 2007-2008
General Catalog; i.e., courses numbered 195, 295, 395, 455,
494, 495, 555, etc. Make additional copies of these forms as
needed. The Summer Semester Office submits Course Proposals
for 595 Special Topics to the UM Graduate School for approval;
please complete and submit the Proposal
to Offer Special Topics Course (595) form
in addition to the Course Description form
for each 595 special topics course proposed. |
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Recommendations for
Increasing Student FTE
To increase student FTE, enable students to register for more
summer courses and to make optimal use of available classroom
space, please follow these guidelines. |
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- Offer courses that fulfill general education,
lower and upper division and requirements in a student’s
major.
- Add online courses to enhance student access
and convenience, and increase department FTE.
- Schedule courses using the Monday-Thursday
scheduling option. Refer to Course
Scheduling Guidelines for meeting
schedules.
- Schedule departmental course offerings
in both 5-week sessions and all class periods during the
day.
- Schedule required sequences of courses
in successive sessions to enable students to complete a
series. For example, ECON 111S should be scheduled during
the first 5-week session, and ECON 112S should be scheduled
during the second 5-week session, to permit students to
register for both courses.
- Schedule four-credit courses meeting for
five weeks and short courses, with daily course periods
longer than 110 minutes, during afternoon and evening hours.
Short course schedules are subject to review and rescheduling.
- Offer required and/or high enrollment courses
during Summer Semester.
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Budget and Salary Guidelines
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Salary Policies
Faculty salaries are calculated in accordance with the Collective
Bargaining Agreement, among the University Faculty Association,
The University of Montana, and the Montana University System.
If the terms of the agreement are modified, changes and adjustments
will be made. Eight credits is the maximum, full-time teaching
load for the 10-week session. Rate of pay varies proportionately
for less than full-time teaching.
Before an employee may receive compensation, The University
of Montana requires Curriculum Vitas, Transcripts and Background
Checks. Please forward these completed documents to the Provost’s
Office. For additional information about UMOnline courses, please
refer to UMOnline
- Fully Online Courses.
How to Calculate Instructional
Salaries
To calculate faculty salaries, use the following formula: |
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- Academic Year base salary
x 2/9 x number of credits teaching/8
(To adhere to contractual guidelines, use 2/9, not .222,
and FY 08 base salaries)
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First calculate the Maximum Summer
Salary (AY base salary x 2/9). For example, an individual making
an AY base salary of $36,000 has a Maximum Summer Salary of
$8,000 ($36,000 x 2/9). The amount this individual makes per
course is figured by multiplying $8,000 x the number of credits
teaching divided by 8. The total salary for a three-credit class
is $3,000 ($8,000 x 3/8).
Request for Personnel Transaction forms (RPTs) are prepared
by the Summer Semester Office, and signed by the department
chair, academic unit dean, Continuing Education dean and the
Provost. Signed contracts are forwarded to Human Resource Services
for final contract preparation.
First 5-week summer session payroll checks will be issued on
July 1, 2008. Second 5-week summer session payroll checks will
be issued on August 1, 2008. If a faculty member teaches both
sessions, prorated compensation will be paid on July 1 and August
1. Staff members who are teaching during Summer Semester will
be paid on the regular UM bi-weekly cycle.
Chair and Administrative Stipends
Deans should evaluate the need for chair support in each department
and assign administrative FTE accordingly. Office-hour schedules
for chairpersons are the responsibility of each dean. |
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Instructions
for Completing the Departmental Budget Summary
Please enter the summer salaries and FTE on the Departmental
Budget Summary using the following
instructions.
Use a separate line for each
instructor and list faculty in alphabetical order. Enter FY
08 academic year (AY) base salary for faculty (not including
chair stipend), or denote Visitor status. Visitor status applies
to faculty teaching only during Summer Semester; UM faculty
whose titles indicate Visiting Instructor and have a previous
year AY base salary are considered AY employees. Summer Semester
employment contracts may not overlap academic year contracts.
In the divided lines that follow, list in order by summer session
the classes each individual is teaching. Use a line for each
course or stipend. Special session courses should be listed
in order by date; i.e., if a special session course falls during
first summer session, please list it with first session courses.
Please include dates of Special Session courses in the Subject
& Course Number space. Include the chair stipend and
list the session the stipend covers. List the number of credits
for each course and the corresponding FTE (see example on form).
If you need more than one page when completing the online Departmental
Budget, click at on the tabs located at the bottom of the spreadsheet.
Totals will add together. |
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- SESSION:
2 denotes the first 5-week Session: May 19-June 20
3 denotes the second 5-week Session: June 23-July 25
7 denotes the 10-week Summer Session: May 19-July 25
5 denotes any others (special sessions, workshops, conferences,
etc.): list specific dates between May 19-August 15.
- FTE: 1.0
FTE equals 8 credits of teaching. For less than 8 credits
of teaching, FTE equals the number of credits divided by
8. For a convenient reference, see the Credit/FTE Conversion
Table below.
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Credit/FTE
Conversion Table: |
| Credits |
FTE |
| 1 |
0.125 |
| 2 |
0.25 |
| 3 |
0.375 |
| 4 |
0.50 |
| 5 |
0.625 |
| 6 |
0.75 |
| 7 |
0.875 |
| 8 |
1.00 |
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To figure FTE for chair stipends,
calculate the Maximum Summer Salary (AY base salary x 2/9),
and then divide the dollar amount of the chair stipend by the
Maximum Summer Salary. The decimal generated by this calculation
is the FTE for the chair stipend. Example: For an AY base salary
of $36,000 and a chair stipend of $1,000, the Maximum Summer
Salary = $36,000 x 2/9 = $8,000. The chair FTE = $1,000 divided
by $8,000 = .125 chair FTE.
To calculate the faculty salaries per course, use the salary
formula presented above.
Total the dollar amounts and FTE for each individual and list
these in the Total $ Amount and Total FTE column (see example
on form). Calculate total FTE and dollar amounts for your department.
Enter the name and telephone number of the person preparing
the forms. This individual may be contacted about any questions.
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UMOnline - Fully
Online Courses |
UMOnline, The University of Montana’s online learning
environment, enables faculty to create and teach online courses
and to augment face-to-face courses with online supplements.
UMOnline expands the limits of the traditional classroom to
anytime, anywhere education. UMOnline courses are funded through
state-support and generate student FTE for UM departments. To
add online courses to your summer schedule, please use the new
Section Addition Form for ONLINE COURSES
ONLY.
Online courses are offered through UM Continuing Education using
the Blackboard courseware system. Continuing Education provides
funds for faculty to develop course content for delivery via
the Internet, using online course tools, such as threaded discussions,
live chats, e-mail, multimedia and other state-of-the-art online
teaching and learning tools. The UMOnline Support Services Staff
provide technical and instructional design support to faculty
and students, and these include Blackboard training, accessing
library services, addressing copyright issues, etc. Students
enroll in UMOnline courses for academic credit using Cyberbear,
UM’s online registration system.
UMOnline Support Services provides assistance to faculty members
in the delivery and development of online courses through regularly
scheduled group trainings or customized training sessions requested
by and scheduled at the convenience of individual faculty members.
Faculty may offer non-credit courses also. UMOnline presents
opportunities to serve working professionals and students who
may be employed during the day or may be away from campus.
Any UM instructor may add a Blackboard online course supplement
to enhance delivery of face-to-face courses. Continuing Education’s
UMOnline Support Services staff, in collaboration with the Information
Technology Office (IT), provide courseware support for Blackboard. |
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Getting Started - Developing
Online Courses
Continuing Education has funds available for faculty to develop
online courses. To receive preference for funding, proposed
courses should meet one or more of the following criteria: |
- Provide access to undergraduate
degree completion.
- Comprise part of a multi-year
plan to deliver an entire program online, such as degrees,
endorsements, minors or certificates.
- Meet general education requirements.
- Serve as electives that
will appeal to large numbers of students.
- Provide required professional
development.
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| To develop an online
course, instructors should comply with the following requirements: |
- All proposals must be approved by the Academic
Department Chair, Academic Dean and the Dean of Continuing
Education.
- Courses and programs must be developed
and taught by continuing track UM faculty and/or adjuncts
with the approval of the Department and College/School.
- Courses and programs will be developed
and taught through Blackboard, UM’s online learning
course management system.
- Undergraduate and graduate courses eligible
for funding must be offered completely online with no requirements
for face-to-face meetings unless pre-approved.
- Funded courses should be delivered at least
once per year after development.
- Meet with the UMOnline Director by early
January to discuss online course expectations.
- For summer online courses to be delivered,
they must be completed and reviewed by the
UMOnline Director two weeks prior to the course start date.
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UMOnline provides development
support in instructional design. UMOnline’s instructional
designer works with instructors to match content, learning outcomes,
and program needs with a variety of online technologies.
To apply for course development funding, contact Keith Lynip,
Director, UMOnline at keith.lynip@umontana.edu
or 243.6317. Visit UMOnline on the web at umonline.umt.edu
and follow the Faculty Information tab or visit the UMOnline
staff at the James Todd Building. |
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Partnering for Success
Continuing Education markets online courses through the summer
catalog, course schedules, print media, and internet resources.
Instructors should provide an electronic course syllabus and
a descriptive paragraph about each course for marketing purposes.
This is especially important for special topics or experimental
courses that are not described in the general course catalog.
We look forward to working with you to develop and deliver online
courses during Summer Semester 2008. |
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Questions? Accessing Resources
UMOnline
Continuing Education
James Todd Building
The University of Montana
Missoula, MT 59812
Program Questions
Keith Lynip, Program Director
Telephone: 243.6317
E-mail:
keith.lynip@umontana.edu
Technical Questions
E-mail: courseware-support@umontana.edu
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A Handy Checklist:
Did You Remember To… |
- Edit the departmental
copy of the 2007 course schedule
to reflect the department’s Summer Semester 2008 course
schedule? (All changes should be indicated in RED
ink.)
- Determine course day and
times, considering the 4-day per week schedule?
- Provide correct dates for
all special session courses?
- Complete one Section Addition Form or Section Addition Form for ONLINE COURSES
ONLY
for each course added to the existing printed schedule?
- Complete the Departmental
Budget Summary?
- Provide course descriptions for
all classes not described in UM’s 2007-2008
General Catalog?
- Complete the Proposal
to Offer Special Topics Course (595) forms
and provide signatures by the department chair and dean
for all courses numbered 595?
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| Submit the departmental course schedules and
corresponding departmental budget summaries to your deans by
September 26, 2007. Deans should submit approved schedules
and budgets to the Summer Semester Office by October 5, 2007.
Course deletions or additions which occur after this deadline
should be approved by the department chair and dean prior to
submission to the Summer Semester Office. |
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| Forms - Quick Links: |
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